Capacity instead of named hosts
Commercial plans often charge per user or host. eduMEET Federation focuses on the capacity actually used at the same time.
Subscription
Use the federation without hosting infrastructure
Organisations that cannot contribute media nodes can still join eduMEET Federation as subscribers, using shared capacity on a paid basis.
When subscription fits
A paid path into the federation
eduMEET Federation is built primarily by institutions that contribute infrastructure. Subscription exists for organisations that want the same trusted, privacy-respecting service but cannot host media nodes themselves.
Subscribers use shared federated capacity. Pricing is based on peak concurrent usage per category, not on the number of named users.
Service subscriber model
Indicative monthly rates per concurrent slot
Rooms are classified automatically by current participant count, so rates are quoted per concurrent slot in each category.
| Category | Capacity | NREN / partner | Education | Commercial |
|---|---|---|---|---|
| Meeting slot | up to 100 participants | €9 / month | €10 / month | €11 / month |
| Lecture slot | up to 300 participants | €14 / month | €16 / month | €18 / month |
| Webinar slot | up to 1,000 participants | €50 / month | €65 / month | €80 / month |
Prices are net, excluding VAT. Final pricing may depend on organisation type, contract scope and agreed participation model.
Discounts
Volume and annual commitment discounts
Discounts apply to purchased slots. Donated-core entitlements and overage are not discounted.
| Purchased slots | Volume discount |
|---|---|
| 1-9 | 0% |
| 10-24 | 10% |
| 25-49 | 15% |
| 50+ | 20% |
A 12-month commitment receives an additional 10% discount, applied after the volume discount.
Overage
Pay only for usage beyond your entitlement
The same rule applies whether you buy slots or contribute infrastructure: if peak usage exceeds your purchased or entitled capacity, the extra usage is billed as overage in the relevant category.
Nothing is blocked: meetings continue, participants are not removed, and excess usage is billed after the monthly peak is measured.
Overage rule
No hard limits
Overage is measured independently per category and billed at 1.5× the relevant monthly rate.
Overage = excess peak slots × monthly rate × 1.5
Cost comparison
Cost efficiency compared with commercial per-host licensing
eduMEET Federation is sized by concurrent service capacity. This can be significantly more efficient than paying for every named user or host, especially in organisations where only a fraction of users host meetings at the same time.
Better fit for shared institutions
Universities, NRENs and training organisations usually have many potential hosts, but much lower simultaneous usage.
Infrastructure can reduce paid capacity
Contributed CPU cores can generate entitlement before additional paid subscriber capacity is needed.
| Scenario | Concurrent slots | Per-host benchmark | eduMEET Education | Indicative saving |
|---|---|---|---|---|
| 200 professors, 3:1 concurrency | 67 Meeting slots | €2,460 / month | €670 / month | 73% |
| 200 professors, 5:1 concurrency | 40 Meeting slots | €2,460 / month | €400 / month | 84% |
| 200 professors, 10:1 concurrency | 20 Meeting slots | €2,460 / month | €200 / month | 92% |
Indicative scenario based on per-host licensing benchmark assumptions. Competitor pricing changes frequently and should be reviewed periodically. The comparison is intended to explain the pricing model, not to replace a formal commercial offer.
Do we need to host infrastructure to subscribe?
No. Subscribers use shared federated capacity without operating their own media nodes.
Are the prices inclusive of VAT?
No. All listed rates are net and exclude VAT. Final pricing may also depend on organisation type and contract scope.
Is there a setup fee?
Commercial subscribers pay a one-time onboarding fee of €400, covering SSO integration, portal setup and an initial training session. NREN / partner and Education subscribers are exempt — onboarding for the research and education community is free.
How are the volume and annual discounts combined?
The volume discount is applied first, then a 12-month commitment adds a further 10% on top of the discounted rate.
Is overage discounted?
No. Volume and annual discounts apply to contracted slots only. Overage is always billed at the full category rate × 1.5.
When is overage billed?
After the month ends. The system records the peak concurrent usage per category, and any amount above your entitlement is added to that month's invoice.
Ready to subscribe?
Discuss a subscription
Tell us about your organisation, expected use case and the concurrent capacity you need.